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MOFGA Certification Services LLC Operations Assistant

Common Ground Country Fair Assistant

Organic Marketing & Business Coordinator

Farm Apprenticeships

Journeyperson Opportunities


MOFGA Certification Services LLC Operations Assistant

Overview: The Operations Assistant position is designed to provide administrative and clerical support for the certification director and overall certification program.

We seek an individual who is very comfortable and proficient using a variety of computer and Internet applications. Primary responsibilities include data entry and data management; responding to phone calls and emails, filing and organizing documents, and assisting with overall organization of the certification office. The job is located in an office on the MOFGA grounds in Unity, ME.

Supervisor: Certification Director

Position: Hourly, Nonexempt

WorkWeek: 0.8 FTE (32 hour work week)


Required skills:

1. Minimum of two years work experience in a busy office setting

2. Excellent organizational skills and memory for detail

3. Proven ability using computers, the Internet, and databases. Prior experience using FileMaker Pro, Wordpress, Microsoft Office applications, and Mac operating systems is sought.

4. Ability to deal professionally and constructively with people

5. Familiarity with farm production as well as sustainable and organic management practices, especially as it applies to Maine.

6. A commitment to MOFGA's operating principles.

Duties and responsibilities:

1. Provide administrative support for program including mailings, receptionist duties, and filing.

2. Perform data entry and data management tasks. Conducts quality assurance protocols and exports data for various purposes. Tracks income from fees.

3. Website management, including creating new posts and uploading forms and other media for our clients.

4. Performs newsletter layout.

5. Answers general calls and emails about certification. Assists at certification related events.

6. Assists in the coordination of inspection assignments and makes sure inspection files are complete.

7. Maintains copies of forms and handouts; implements document control protocols.

8. Other duties and responsibilities as deemed necessary to carry out MOFGA's certification program and maintain accreditation with USDA.

To apply: Please send a letter of intent, resume, and three references electronically to yurlina@mofga.org. Interviews will begin in March 2014.

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Common Common Country Fair Assistant

Primary Responsibilities: Support the Fair Director and Fair Coordinator as needed with administrative support, logistics coordination, and promotional programs in the preparations and operations of the 2014 Common Ground Country Fair.

Work Week: Seasonal/Part-time, 16-24 hours per week, May through mid-October with additional hours in the weeks leading up to the Fair and during Fair weekend. This position is non-exempt under the Federal Fair Labor Standards Act. The employee in this position is eligible for overtime pay.

Required Abilities and Knowledge:

  • first hand familiarity with the Common Ground Country Fair and support for the mission and work of MOFGA
  • previous experience organizing events and working with volunteers
  • a clear writing style, composed phone manners, a good sense of proper email etiquette, and congenial interpersonal skills
  • comfort working with MS Word and proficient with Excel
  • adept with online tools, including Google Docs
  • experience working with databases
  • competence with the Adobe suite of design programs, particularly InDesign, a plus
  • at ease working with many projects simultaneously while prioritizing workload

Responsibilities:
There is quite a learning curve with this position because it begins at a time when the Fair planning is well under way. You will be trained to work with systems and programs (ex, our database) that support the Fair's operations. You will be working closely with the staff, providing day-to-day administrative support and undertaking select ongoing projects that will require initiative and planning to keep on track. You can expect your work to encompass the following, and more:

  • providing administrative support to the Fair Director and Coordinator
  • processing mailings and communications with Fair volunteer staff and participants
  • fielding inquiries via phone and email from the general public
  • coordinating advance ticket sales
  • coordinating promotional logistics
  • record keeping necessary to support the logistical needs (show ribbons, tent supplies, t-shirts, meal tickets, parking passes, etc…) of the Fair volunteer staff
  • updating participant records and Fair program information in the databases and content management system used for publishing the Fair program online
  • liaison with Fair utilities and site crew
  • engage with Fair vendors and exhibitors on the phone and in person, assisting them with the myriad of questions that surface as the Fair approaches
  • assist with Fair set-up and clean-up
  • and other duties as needed

You will be expected to carry out all of the above in accordance with the mission statement, goals, and philosophy of the Maine Organic Farmers and Gardeners Association.

To apply for this position, submit a cover letter and resume via email using the subject "Fair Assistant Job - <your name>" to commongound@mofga.org. This position is open until filled.


MOFGA has an immediate job opening for an Organic Marketing and Business Coordinator in the office in Unity. Primary responsibilities include coordination of MOFGA’s agricultural marketing work with a focus on assisting certified organic farms to develop business planning and marketing skills and increase the capacity to find and develop market opportunities. A detailed job description follows. If you are interested in applying for this position, please send a cover letter, resume and list of three professional references to MOFGA, PO Box 170, Unity, ME 04988. The position will remain open until we find the appropriate candidate.

Title: Organic Marketing & Business Coordinator

Primary Responsibilities: To coordinate MOFGA’s agricultural marketing work with a focus on assisting certified organic farms to develop business planning and marketing skills and increase the capacity to find and develop market opportunities. To enhance for consumers and retailers the recognition and value of the “MOFGA Certified Organic” label.

Supervisor: Agricultural Services Director

Work Week: Monday through Friday – 40 hours.

Additional Work Hours: Evening and weekend meetings and work as needed. Regular hours of operation during the Common Ground Country Fair weekend.

Position: Salaried, Federal Fair Labor Standards Act Exempt. The employee is not eligible for overtime payment.

Required Abilities and Knowledge:

  • Degree in Sustainable Agriculture, Economics, Marketing or related field of study
  • Excellent administrative skills, including an ability to manage personnel and volunteers
  • Ability to work creatively and to take the initiative to find creative solutions
  • Experience with business planning, management and agricultural marketing
  • Experience with computer systems including word processing, databases, spreadsheets, online form building and website maintenance
  • Familiarity with organic marketing and business development with an understanding of the opportunities and challenges faced by Maine producers
  • Proven project management skills
  • Strong verbal and written communication skills with staff, volunteers and the public
  • Organic farming experience desirable

Responsibilities:

  • Provide business and marketing support to Certified Organic Farmers in Maine
  • Support Maine’s direct market networks (e.g. CSAs, Farmers’ Markets) and assist in monitoring direct marketing on MOFGA websites
  • Co-coordinate MOFGA’s Farm Beginnings course
  • Participate in development of regular organic market price reports
  • Provide support and training in farm business management and marketing skills to MOFGA Journeypersons, MOFGA members, and farmers
  • Work with other MOFGA staff members to identify and provide for educational development
  • Collaborate with other groups (non-profits, Maine Department of Agriculture, University research and extension)
  • Carry out all of the responsibilities listed above in accordance with the mission statement, goals, and philosophy of the Maine Organic Farmers and Gardeners Association

MOFGA’s success is dependent upon the collaborative spirit among its staff members and volunteers. Employees are expected to be ready and willing to assist colleagues in all program areas when directed to do so by their supervisors.


    

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