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"The history of every Nation is eventually written in the way in which it cares for its soil."
- Franklin D Roosevelt. Signing the Soil Conservation and Domestic Allotment Act.
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MOFGA Is An Equal Opportunity Employer


Common Ground Country Fair Coordinator

2016 Common Ground Country Fair Assistant

Farm Apprenticeships

Journeyperson Opportunities



Common Ground Country Fair Coordinator

Primary Responsibilities: To manage Common Ground Country Fair (CGCF) exhibitor applications and operations, coordinate all aspects of the CGCF's administrative operations, and assist the CGCF Director as necessary with all tasks and functions related to the CGCF.

Supervisor: CGCF Director

Work Week: 40 hours - Monday through Friday.

Additional Work Hours: Extended hours of operation during the Fair weekend, monthly Fair Steering Committee meetings and some educational events.

Position: Salaried. Federal Fair Labor Standards Act Exempt. The employee is not eligible for overtime payment.

Required Abilities and Knowledge:

  • understanding issues related to organic farming and gardening in Maine
  • experience executing events
  • ability to prioritize workload and manage multiple projects concurrently
  • comfortable collaboration with staff, volunteers and public
  • ability to train volunteers and support staff
  • effective verbal and written communication skills
  • skilled proofreading
  • aptitude for administrative information and file management
  • strong customer service skills
  • computer literacy including word processing, spreadsheet management, strong database management, basic website content management and familiarity with the Mac platform
  • willingness to learn new systems
  • creative problem solving and ability to take initiative where appropriate

Responsibilities:

  • working with CGCF Planning Team members to ensure that exhibitor correspondence, applications, contracts, and guidelines are updated and accurate each year
  • in collaboration with the CGCF Director, preparing CGCF exhibitor applications, contracts and correspondence
  • in collaboration with the Database Manager, processing CGCF participant applications, contracts and corresponding fees
  • providing support and oversight as necessary to Planning Team members' coordination of exhibitors and participants in their respective areas
  • managing the review process of Food Area applications, providing ongoing support to Food Vendors in collaboration with the Food Liaison
  • collaborating with CGCF Director to ensure that MOFGA policies and Fair and Area guidelines are implemented with professionalism and integrity throughout the Fair and equitably by all members of the Planning Team
  • preparing and managing key administrative communications with the Fair Steering Committee, Planning Team and CGCF Participants, including FSC agendas and meeting packets, Coordinator Packets and Confirmation Packets
  • organizing and maintaining records and correspondence for the CGCF
  • updating CGCF website content on MOFGA.org
  • training and working closely with the Fair Assistant and volunteers working in the Fair office
  • responding to information requests
  • attending all FSC meetings and representing the Fair at MOFGA committee meetings and meetings outside of regular business hours as needed per the direction of the CGCF Director
  • utilizing electronic and paper communications to keep exhibitors apprised of deadlines and other relevant information
  • assisting CGCF Director with CGCF communications, including compilation of the Fairbook, Planning Team newsletters, and other internal and external communications as needed
  • participating in Fair set-up and clean-up as needed
  • coordinating the operation of the Fair office during the Fair
  • recording and reporting Fair participant stipends to Finance Administrator
  • assisting CGCF Director with preparation of annual stipend report to the Maine Department of Agriculture
  • procuring goods and services as needed for the CGCF
  • reviewing CGCF systems and procedures annually
  • other duties as needed
  • carrying out all of the responsibilities listed above in accordance with the mission statement, goals, and philosophy of the Maine Organic Farmers and Gardeners Association

MOFGA’s success is dependent upon the collaborative spirit among its staff members and volunteers. Employees are expected to be ready and willing to assist colleagues in all program areas when directed to do so by their supervisors.

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2016 Fair Assistant

Primary Responsibilities: Support the Fair Director and Fair Coordinator as needed with administrative support, logistics coordination, and promotional programs in the preparations and operations of the 2016 Common Ground Country Fair.

Work Week: Seasonal/Part-time, 16-24 hours per week, May through mid-October with additional hours in the weeks leading up to the Fair and during Fair weekend. This position is non-exempt under the Federal Fair Labor Standards Act. The employee in this position is eligible for overtime pay.

Required Abilities and Knowledge:

  • first hand familiarity with the Common Ground Country Fair and support for the mission and work of MOFGA
  • previous experience organizing events and working with volunteers
  • a clear writing style, composed phone manners, a good sense of proper email etiquette, and congenial interpersonal skills
  • comfort working with MS Word and proficient with Excel
  • adept with online tools, including Google Docs
  • experience working with databases
  • competence with the Adobe suite of design programs, particularly Illustrator, a plus
  • at ease working with many projects simultaneously while prioritizing workload

Responsibilities:
There is quite a learning curve with this position because it begins at a time when the Fair planning is well under way. You will be trained to work with systems and programs (ex, our database) that support the Fair's operations. You will be working closely with the staff, providing day-to-day administrative support and undertaking select ongoing projects that will require initiative and planning to keep on track. You can expect your work to encompass the following, and more:

  • providing administrative support to the Fair Director and Coordinator
  • processing mailings and communications with Fair volunteer staff and participants
  • fielding inquiries via phone and email from the general public
  • coordinating advance ticket sales
  • coordinating promotional logistics
  • record keeping necessary to support the logistical needs (show ribbons, tent supplies, t-shirts, meal tickets, parking passes, etc…) of the Fair volunteer staff
  • updating participant records and Fair program information in the databases and content management system used for publishing the Fair program online
  • liaison with Fair utilities and site crew
  • engage with Fair vendors and exhibitors on the phone and in person, assisting them with the myriad of questions that surface as the Fair approaches
  • assist with Fair set-up and clean-up
  • and other duties as needed

You will be expected to carry out all of the above in accordance with the mission statement, goals, and philosophy of the Maine Organic Farmers and Gardeners Association.

To apply for this position, submit a cover letter and resume via email using the subject "Fair Assistant Job - <your name>" to aprilb@mofga.org. This position is open until filled.


    

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